How should a Resolution, Proclamation, or Ceremonial Letter request be made?
Requests can be mailed, e-mailed, faxed or hand-delivered. Because of the large volume of requests, we cannot honor phone requests.
For more information, please email cbouknight@westcolumbiasc.gov or call 803-939-8608.
Mail Requests to:
Crystal Bouknight, City Clerk
200 N. 12th Street, 2nd Floor
West Columbia, SC 29169
Email Requests to:
cbouknight@westcolumbiasc.gov
Fax Requests to:
(803) 939-8607
- A ceremonial letter is issued for various purposes, including events, professional celebrations, retirements, reunions, or to welcome groups to West Columbia.
- The Mayor and City Administrator have discretion in deciding whether to issue a ceremonial letter.
- Requests for ceremonial letters may be denied at any time.
- Ceremonial letters are issued on a “rolling” basis.
- They are prepared by the City Clerk and bear the Mayor’s signature.
Click below for the full policy and application.
- A proclamation is a ceremonial document issued by City Council to recognize initiatives, observances, causes, events, and groups or individuals.
- Its goal is to honor extraordinary achievements of West Columbia residents and non-profit organizations, mark significant occasions, and raise awareness of important issues.
- Proclamations are broad statements of local government support and are not legally binding or policy endorsements.
- Requests for proclamations should be submitted at least thirty days in advance and may be rejected if received late.
- Proclamations are issued during the monthly Regular Council meetings, typically held on the first Tuesday of each month.
- Copies of all proclamations are maintained by the City Clerk’s Office.
Click below for the full policy and application.
- A resolution is an official decision by the City Council regarding city matters.
- It expresses the Council’s opinion, will, or intent on a specific issue temporarily.
- Resolutions can address policy, direct action, or make public statements.
- Requests for resolutions should be submitted at least thirty days in advance.
- Late requests may be rejected.
- Resolutions are typically issued during the monthly Regular Council meetings.
- These meetings are held on the first Tuesday of each month.
- Copies of all resolutions are maintained by the City Clerk’s Office.
Click below for the full policy and application.
